Do NOT end your emails like this if you want clear, collaborative communication.
“Please don’t hesitate to contact me” sounds polite.
But it’s vague and passive.
Want more communicative, action-driven emails? Do this:
1️⃣ Replace it with a clear action
↳ “Please review…”
Your recipient will know what to do.
2️⃣ Set a deadline
↳ “by Monday”, “by 4 p.m.”
This encourages action.
3️⃣ Add a next step
↳”I’ll send…”
Bonus : this sounds more collaborative.
Here’s some examples:
👉 Please 𝐩𝐫𝐨𝐯𝐢𝐝𝐞 the updated figures by 𝐛𝐲 𝐌𝐨𝐧𝐝𝐚𝐲, and I”𝐥𝐥 𝐢𝐧𝐜𝐥𝐮𝐝𝐞 them in the report.
👉 Please 𝐫𝐞𝐯𝐢𝐞𝐰 the contract by 𝟒 𝐩.𝐦., and then I’𝐥𝐥 𝐬𝐞𝐧𝐝 it to the legal team.
👉 Please 𝐜𝐨𝐧𝐟𝐢𝐫𝐦 the meeting time by tomorrow, and I’’𝐥𝐥 𝐬𝐞𝐧𝐝 the invite to everyone.
See the pattern?
This approach adds clarity and structure.
What’s the hardest part about closing your emails? Share it in the comments!
♻️ Share this to help others write clearer, more effective emails!
