“I don’t know how to organize my ideas when I write an email in English.”
That’s what a colleague once told me.
Her English was actually very good, but when it came to writing business emails, she struggled.
So I suggested going back to the basics.
Do you remember how we were taught to write essays in school?
1️⃣ Intro
2️⃣ Body paragraphs
(with a topic sentence and supporting details)
3️⃣ Conclusion
The goal was to turn a mix of scattered thoughts into something clear and convincing.
It’s the same with emails.
If you want to write professional emails, you need a structure you can follow every time.
Why?
Because when your email has a clear structure:
✔ You write faster because you know what to say
✔ Your message is easier to understand
✔ You sound more professional because it shows you’re organized
Here’s the 6-part structure that helped my colleague write better emails:
1️⃣ Subject line
2️⃣ Greeting
3️⃣ Opening line
4️⃣ Main body
5️⃣ Closing line
6️⃣ Sign-off and signature block
👉 Swipe to see what each part of the email should include and how to write it clearly.
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