I hear this question a lot during Business English classes.
โWhy is my email grammatically correct but it still doesnโt sound professional?โ
The answer is simple:
Business email writing isnโt just about grammar.
It’s about ๐ฉ๐ซ๐จ๐๐๐ฌ๐ฌ๐ข๐จ๐ง๐๐ฅ ๐๐จ๐ฆ๐ฆ๐ฎ๐ง๐ข๐๐๐ญ๐ข๐จ๐ง.
So if your vocabulary sounds too casual or academic, it wonโt feel professional in a business setting.
One of the easiest ways to upgrade your emails? Use ๐๐๐๐๐๐ ๐ ๐๐๐๐๐ ๐ฃ๐๐๐๐ .
Here are 4 ways professional verbs can instantly elevate your emails:
1๏ธโฃ They make your message clearer:
โณProfessional verbs are more precise and less open to misinterpretation.
Example: Submit the report vs. hand in the report
2๏ธโฃ They help you write more concisely.
โณ Instead of long explanations, one verb can say it all.
Example: Facilitate vs.ย โHelp make something easierโ
3๏ธโฃ They set the right tone
โณ Professional verbs give your email a more credible and polished voice.
Example: All team members are expected to commence their training modules by Friday, June 13th. (In an email sent by HR department to employees)
4๏ธโฃ They help you avoid cultural missteps.
โณ Phrasal verbs like โdig intoโ might sound casual or confusing in an international setting.
Example: โWe will investigate the root cause of the system outage.โ
Remember : using professional verbs isnโt about sounding fancy.
Itโs about choosing words that are clear, formal, and appropriate for the workplace.
Now your turn to practice: Check the comments. ๐
โ ๏ธ ๐ฅ๐ฒ๐บ๐ฒ๐บ๐ฏ๐ฒ๐ฟ ๐๐ผ ๐ต๐ถ๐ฑ๐ฒ ๐๐ผ๐๐ฟ ๐ฎ๐ป๐๐๐ฒ๐ฟ๐โhit return 6x before posting:
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๐ Post your answer on the last line
(Thanks Eva for inspiring this trick!)
